Are you the person that your friends and family can always depend on? Is it oddly satisfying to put complex scheduling puzzle pieces into place and tick items off your to-do list? Do you instinctually step up when a situation calls for extra hands? If yes – and if you’re motivated to support community impact efforts, have talents to give a small but mighty company poised for growth, and are intrigued to join a close-knit team with high output and an excellent reputation – Parlay Consulting Firm may be the place for you.

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Overview

The Administrative Assistant will support the CEO and assist the wider Parlay team with both internal and client-facing administrative tasks that create operational efficiencies and ensure consistent delivery of high-quality client service. Our ideal candidate must be organized and detail-oriented, possess excellent interpersonal, written & verbal communication skills, and be proficient with Microsoft 365. They must be able to multi-task, be willing to dive in wherever hands are needed, and work with minimal supervision while upholding professional integrity.

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Primary Responsibilities

• Manage CEO’s calendar and schedule meetings

• Schedule client meetings across Parlay portfolios (as requested)

• Assist with client lifecycle and internal operations CQI (continuous quality improvement) tasks

• Prepare and pack for in-person client sessions (e.g., printouts, facilitation materials)

• Send client welcome & closing gifts

• Order and maintain company office, including supplies, equipment, and subscriptions

• Coordinate company events (e.g., client appreciation, staff outings, quarterly company work sessions)

• Arrange occasional travel, on-location meetings and meals

• Send and track client session audio files for written transcription

• Send and track gift card incentives for client research initiatives

• Attend meetings and record minutes (as requested)

• Maintain digital files of official documents, records, reports & correspondence, some of which may be confidential in nature

• Provide internal staff support for deliveries, milestone gifts, misc. tasks needing extra hands

• Other administrative duties as required

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Full Description

Before applying, read more about the position, qualifications and working for Parlay Consulting Firm.